features

 allProView offers extensive PPM functionality via a simple, easy to use interface. We aim to compete with and beat the best in the market with a comprehensive feature set at a competitive price.  Combining a true P3 architecture with tailored user access means you can support company executives through to individual team members with a single solution. 

allProView's flexible design allows you to implement features and data at your own pace - to suit your existing capability, goals and priorities.

Take control of your project portfolio to realise benefits immediately.

Our prices are published and comprise the complete solution. There are no hidden extras for features such as ideation, resource management or data analysis & export - this all included in the product. 

We offer a 3 month trial period when you implement allProView. If you decide not to proceed we will return your data and documents and you will not be billed for the trial.

Dashboards                                                             Materials                                                 Resources

Demand                                                                     Methodology                                        RIDAC+

Dependencies                                                        Milestones/Scheduling                   Scope

Documents                                                              P3M Architecture                              Status Reporting                

Ideation (Pipeline)                                               Portfolios                                                 Strategy

Impacts                                                                      Programs                                                  Timesheets

Lifecycle                                                                    Projects                                                     User Interface

allProView provides flexible dashboards at the enterprise, portfolio, program and project levels

Include the tiles you wish from the predefined list for each dashboard level

E.g. financial performance, dependency visualisation, projects by TEC and RAG status, RIDAC+ analysis

Individual tiles can be examined further by filtering information, exposing source values and downloading the source data for further analysis 

Images can also be downloaded for inclusion in executive reports and presentations

Complete further, detailed analysis via the portfolio analysis grid screens and associated exports

Approved initiatives generate projects or programs, set to pending status, which can be developed to fully describe your demand for approval 

Expand the definition of pending projects/programs by confirming their objectives, scope, dependencies, risks, impacted stakeholders and benefits

Use this information to detail the required resources (e.g. PMs, BAs, etc.), materials (e.g. hardware, software, licenses, logistics, consultants, etc.) and associated budget

Approve the the fully described demand's "business case" and set a start date based on the availability of resources and budget, critical dependencies, and relative priorities

Commit the required budget and lock in specific resources to satisfy the need/s

 allProView manages dependencies at both project and program level as well as between projects and programs

Dependencies can also be linked to a specific project/program milestone to provide further granularity

Create known dependencies on other projects and optionally link them to a specific milestone

Dependencies placed on your project by others are automatically visible to you

allProView tracks your dependencies by automatically providing progress and status information from the dependent project and related milestone

Information includes RAG status for the dependent project and milestone, latest expected milestone date and %complete

Powerful dependency visualisations and analytical grid views are available at the enterprise, portfolio, program and project levels 

allProView provides simple functionality to manage key project documents such as approved business cases, service designs, project health check reports and vendor contracts

Document descriptions include one or more labels from a predefined list managed by you such as audit, business, legal, operational, presentation, technical, etc.

Create entries for documents including a category, title, status and appropriate labels

Upload the corresponding artefact and set the status to final when ready

Be confident that you are referring to the correct/approved version of key documents 

Powerful document analysis views are available at the enterprise, portfolio, program and project levels 

All ideas, suggestions and candidate projects are managed in allProView's Initiatives Pipeline

Initiatives can be described and analysed in numerous ways, including their contribution to strategic objectives, originating department, TEC or classification (run, change or transform the business)

Initiatives move through a simple ideation lifecycle resulting in approval or rejection

Approved initiatives are converted into a pending project or program for delivery

Use allProView's extensive analytics to establish a series of balanced portfolios over forward years

allProView provides unique functionality allowing customers manage project impacts to various aspects their organisation 

Impact category is selected from a predefined list managed by you such as people, applications, infrastructure, processes, services, etc.

Define project impacts in as much detail as you need, including category, impact severity, numbers, value, department and forecast impact date

Define as many as relevant and assign accountability to representatives of impacted parties

Utilise simple forecast impact dates to track progress or link impacts to project milestones 

Powerful impact analysis views are available at the enterprise, portfolio, program and project levels 

allProView provides full project lifecycle management - from initial idea to archived project

Initiatives move through a simple ideation lifecycle resulting in approval or rejection

Approved initiatives are  converted into pending projects - refer to Ideation (Pipeline) for details

Project delivery progress is defined at two levels:

Overall status - Pending, In Progress, Suspended, Complete, Closed and finally Archived

Methodology & stage - e.g.  Agile/Feasibility; Hybrid/Delivery; Property/Construction, etc.

Analyse the status of projects across your organisation at either level of detail

Archive projects which are complete and no longer need to be included in searches, analytics, etc.

Archived projects can be restored by your PMO if required in the future for some reason

allProView allows customers to manage materials which contribute to project execution

Materials usage can also be linked to a specific project milestone to provide further granularity 

Materials descriptions include a category from a predefined list managed by you such as hardware, software, licenses, logistics, consultants, etc.

Create forecasts for specific materials using the available categories

Add a description, forecast cost, expected date, acceptance criteria and optional milestone if required

Assign responsibility for management to an appropriate team member and track the delivery

Actual cost information is recorded against materials forecasts via manually entered expense lines or a simple import

allProView lets you create as many methodologies as you require by defining a simple sequence of stages/milestones for each

Selecting a methodology automatically allocates the appropriate set of milestones to your project 

allProView does not assume or restrict you to any particular methodology/project delivery approach

Define and utilise as many methodologies as you need for different project types such as Agile, hybrid, DMAIC, procurement, PROSCI, property, Prince2, etc.

Simple end-user managed templates allow you to load standard sets of RIDAC+ items to coincide with your methodologies - e.g. required project management deliverables or standard risks

Resource assignments are used to define and allocate people to required project roles

Resource assignments include a job category and associated charge rate from a predefined list managed by you such as engineer, change manager, project manager, business analyst, test analyst, etc.

Create assignments for specific project roles using the available job categories 

Add a description, start date, end date, %commitment and optional milestone if required

Use Resource Analysis features to identify available people to match your needs

Allocate specific individuals to assignments when you are ready to commit them to the project

Monitor and manage resource demand across the enterprise 

Drill down into particular portfolios, time periods or job categories and graphically analyse resource capacity, forecast demand and actual committed resources 

RIDAC is an industry standard acronym for risks, issues, decisions, actions and change requests

In addition to standard RIDAC management, allProView provides support for the following project attributes - collectively known as RIDAC+

• Scope (deliverables)
• Impacts
• Documents, and
• Lessons Learnt

Define RIDAC+ items in as much detail as you need, set relative priorities and assign management responsibility to individuals

Key RIDAC+ items are automatically included in project/program status reports

Powerful RIDAC+ views are available at the enterprise, portfolio, program and project levels

Schedules are based on a managed set of milestones which can be accessed as a simple list or comprehensive interactive Gantt view

Various project items can be included in schedules including deliverables, supporting activities, dependencies, project impacts and resource assignments 

Selecting a methodology automatically allocates a predefined set of milestones to your project

These can be added to, modified or deleted as appropriate to complete your schedule's structure

Track schedule components and adjust dates as required

Milestone variations are accompanied by an explanation and can only be rebaselined by the PMO

Key milestones are automatically included in project/program status reports

Powerful analysis views are available at the enterprise, portfolio, program and project levels

allProView provides extensive functionality allowing customers manage a wide range of scope items - aka deliverables, outputs, products

Scope items can also be linked to a specific project milestone to provide further granularity  

Scope descriptions include a category from a predefined list managed by you such as requirement, project management, feature, story, product, non-functional, service, process, etc.

Create entries for specific scope items using the available categories

Add as many details as you need such as a description, forecast size, target date, priority and acceptance criteria

Assign responsibility for delivery to an appropriate team member

Align scope items with specific milestones and track the delivery as required - this is particularly powerful for gating reviews

allProView generates status reports based on current project information ensuring project managers keep their key project records up-to-date

Status reports are supported at both the project and program levels

The amount of RIDAC+ information included in status reports is configured at two levels

• What to include - e.g. risks, issues and decisions, but not materials or actions
• Which specific items - e.g. high-impact risks & issues and pending decisions, etc.

Project managers update their key project information to ensure it is accurate and up-to-date

Project managers include relevant commentary covering progress summary, matters for senior management attention and achievements for last/next periods

Preview how your status report will appear with all selected project information included

Adjust as required, then generate the PDF version and publish as a permanent point-in-time record

allProView lets you define and manage your organisation's aspirations at two levels - overall goals and their constituent strategic objectives

Initiatives, projects and programs can all specify multiple strategic objectives which they contribute to

Each nomination is further defined by the strength of its contribution and an explanatory narrative 

Use the Initiatives Pipeline and Strategy Explorer to analyse and select candidate projects based on their demonstrated contribution to defined strategic objectives

Use the  Strategy Explorer and Strategy Analysis function to monitor achievement of strategic objectives via the progress and health of in-flight projects 

allProView includes a simple timesheet interface to record actuals against team members' resource assignments

Timesheets cover a weekly period in a simple grid format covering

• Active assignments for the week in question (rows)
• Weekday, status and notes (columns)

Team members progressively enter actuals in appropriate cells with any explanatory notes then set each assignment row to complete at the end of the week

Project managers review and approve/reject timesheet rows with optional notes

The approved/rejected status of timesheet rows are reflected directly in the timesheet

Rejections also generate a notification to the team member in question to ensure they are aware 

Approved timesheet entries generate actuals expense lines which are included in the project's financial summary along with any manually entered expense lines

allProView provides a consistent, simple, interface ensuring ease of use with minimal training or support 

Consistent formats are utilised for explorer screens, grid screens, forms, tabs and associated pop-ups

Additionally, standard functions such as displaying, filtering, grouping and sorting data is consistent across all applicable screens

Manage as little or as much information as you require - mandatory fields are kept to a minimum

Additional information can be added over time/as the project delivery capability matures

Free-format text fields provide the ability to include detailed descriptions for most items

These include detailed descriptions, diary entries, impact descriptions, mitigations, PMO audit notes, acceptance criteria and resolution descriptions